Diploma in HR Management

Advance Your Career with HR Management Courses in Kollam

HR Management courses in Kollam covering recruitment, payroll, labour laws, HR operations, and practical training with certification and career guidance.

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Upgrade your skills and be competent for the on demand jobs with this Diploma in HR Management Course

Syllabus - Modules of Diploma in HR Management course

Microsoft 365 for Modern HR Management

Module 1: Office 365 Fundamentals for HR Operations

Pain Point:
HR professionals use multiple tools without an integrated digital workflow.

How It Helps:
Builds a clear understanding of how Office 365 supports end-to-end HR operations.

Industry Impact:
Most organizations rely on Microsoft 365 as the primary HR productivity platform.

Practical Projects:
HR digital workspace setup | HR document workflow mapping | HR data security checklist

Module 2: Microsoft Word for HR Documentation

Pain Point:
HR teams spend excessive time preparing repetitive employee documents.

How It Helps:
Creates standardized HR document formats and automates document generation.

Industry Impact:
Accurate documentation is legally critical in HR management.

Practical Projects:
HR letter template library | Employee document automation | Policy document creation

Module 3: Microsoft Excel for HR Data Management

Pain Point:
Manual HR tracking leads to calculation errors and data inconsistency.

How It Helps:
Automates HR records, improves accuracy, and simplifies reporting.

Industry Impact:
Excel remains the backbone of HR analytics and payroll coordination.

Practical Projects:
Employee master tracker | Attendance and leave automation | HR MIS dashboard

Module 4: Microsoft PowerPoint for HR Communication

Pain Point:
HR presentations often lack clarity and professional design.

How It Helps:
Enables structured communication and visually effective HR presentations.

Industry Impact:
Professional HR communication strengthens employer branding and engagement.

Practical Projects:
Employee induction presentation | HR policy presentation | Training workshop deck

Module 5: Microsoft Outlook for HR Communication & Coordination

Pain Point:
High email volume causes missed interviews and delayed responses.

How It Helps:
Improves interview coordination, communication speed, and organization.

Industry Impact:
Outlook is the primary HR communication channel in most organizations.

Practical Projects:
Interview scheduling system | HR email automation rules | Recruitment communication workflow

Module 6: OneDrive for HR File Management & Security

Pain Point:
HR data security risks due to improper file storage.

How It Helps:
Ensures secure, organized, and compliant HR document management.

Industry Impact:
Data privacy and access control are mandatory HR compliance requirements.

Practical Projects:
HR department folder architecture | Secure employee file-sharing model | HR document audit system

Module 7: Integrated HR Workflow Using Microsoft 365

Pain Point:
HR processes are fragmented across tools and files.

How It Helps:
Demonstrates complete HR workflows using integrated Office 365 tools.

Industry Impact:
Integrated digital HR operations improve compliance, efficiency, and accuracy.

Practical Projects:
End-to-end HR lifecycle workflow | HR onboarding system | HR reporting automation model

AI Prompt Engineering for HR Management Professionals

This course trains HR professionals to use Prompt Engineering and AI tools to simplify recruitment, documentation, employee communication, performance management, compliance support, and HR reporting.

The program focuses on real HR workflows, enabling professionals to work faster, reduce manual effort, improve decision quality, and strengthen their strategic value within the organization.

Module 1: Prompt Engineering Fundamentals for HR

Pain Point:
HR professionals use AI randomly and cannot rely on outputs.

How It Helps:
Teaches HR-specific prompting methods for consistent results.

Industry Impact:
AI literacy is becoming a mandatory HR competency across modern organizations.

Practical Projects:
HR task-to-AI mapping | Prompt testing exercises | HR AI use-case identification

Module 2: HR Prompt Frameworks & Best Practices

Pain Point:
AI responses lack legal clarity or HR professionalism.

How It Helps:
Provides structured prompt frameworks aligned with HR standards.

Industry Impact:
Improves accuracy, compliance awareness, and HR credibility.

Practical Projects:
HR prompt library creation | Recruitment prompt templates | Compliance-safe prompts

Module 3: Recruitment & Talent Acquisition Using AI

Pain Point:
Recruitment consumes excessive time and delays hiring.

How It Helps:
Automates JD creation, screening, and interview preparation.

Industry Impact:
Speeds up hiring cycles and improves talent quality.

Practical Projects:
JD generation | Resume screening workflow | Interview question bank

Module 4: HR Communication & Employee Interaction

Pain Point:
HR communication must be accurate, sensitive, and professional.

How It Helps:
Generates legally appropriate and professionally toned communication drafts.

Industry Impact:
Improves communication quality and reduces conflict risk.

Practical Projects:
Offer letter drafting | Internal HR circular | Employee communication rewrite

Module 5: HR Documentation, Policies & SOP Creation

Pain Point:
Policy drafting requires time, experience, and consistency.

How It Helps:
AI creates structured, editable policy drafts.

Industry Impact:
Strengthens governance and audit preparedness.

Practical Projects:
HR policy draft | SOP documentation | Employee handbook outline

Module 6: Performance Management & Appraisal Support

Pain Point:
Performance appraisal documentation is time-consuming and subjective.

How It Helps:
Structures evaluations objectively and professionally.

Industry Impact:
Improves fairness, documentation quality, and management confidence.

Practical Projects:
KRA template creation | Appraisal summary | Promotion recommendation draft

Module 7: Employee Engagement & Training Programs

Pain Point:
Engagement initiatives lack structure and consistency.

How It Helps:
Designs complete engagement and training frameworks quickly.

Industry Impact:
Improves retention and organizational culture.

Practical Projects:
Training schedule | Engagement plan | Feedback survey creation

Module 8: HR Reporting, MIS & Analytics Support

Pain Point:
HR struggles to present data clearly to leadership.

How It Helps:
Converts HR data into structured summaries and insights.

Industry Impact:
Positions HR as a strategic partner rather than admin function.

Practical Projects:
Monthly HR MIS | Attrition analysis summary | Management presentation note

Module 9: Employee Relations, Compliance & Risk Handling

Pain Point:
Sensitive cases require precise wording and documentation.

How It Helps:
Provides structured, legally cautious drafts.

Industry Impact:
Reduces legal exposure and improves dispute handling.

Practical Projects:
Show-cause draft | Grievance report | Investigation summary

Module 10: AI for HR Planning & Decision Support

Pain Point:
HR decisions are often reactive rather than strategic.

How It Helps:
Supports data-backed HR decision-making.

Industry Impact:
Enhances HR’s strategic influence in leadership discussions.

Practical Projects:
Workforce planning model | Skill-gap analysis | Succession plan outline

Module 11: AI Safety, Ethics & Data Privacy in HR

Pain Point:
HR handles sensitive employee data and faces high compliance risk.

How It Helps:
Ensures responsible and compliant AI usage.

Industry Impact:
Protects organizations from legal and reputational risk.

Practical Projects:
Safe HR prompt design | Data masking exercise | HR AI policy checklist

Module 12: Capstone Project – AI-Powered HR Operations Simulation

Pain Point:
HR professionals struggle to integrate AI into daily workflows.

How It Helps:
Simulates real HR department operations using AI.

Industry Impact:
Creates AI-ready HR professionals.

Practical Projects:
Complete HR workflow automation | HR prompt library | AI-enabled HR dashboard concept

Office AI Accelerator

Improve grammar and tone in HR communication using tools like Grammarly and QuillBot
Convert, compress, and protect documents using PDF tools such as SmallPDF, iLovePDF, and PDF.ai
Store and share employee documents securely with Google Drive, OneDrive, or Dropbox
Design HR posters, certificates, and announcements using Canva
Transcribe HR meetings, interviews, and training sessions with Otter.ai or Google Voice Typing

Advanced Excel for HR Operations

Build and manage an Employee Master Database using data validation, drop-down lists, and filters
Track attendance, leave records, and overtime with dynamic tables and date functions
Calculate payroll, including LOP, bonuses, and statutory deductions using IF, SUMIFS, VLOOKUP, and nested formulas
Design automated salary slips and payout reports with template-based formatting
Create performance scorecards using conditional formatting, rating formulas, and weighted scoring
Generate HR MIS reports with Pivot Tables, Slicers, and Pivot Charts
Visualise HR metrics such as attrition, headcount, and leave trends with interactive dashboards
Use Excel charts to present appraisal outcomes, recruitment status, and department-wise analysis
Automate repetitive tasks using basic Macros and named ranges
Ensure data accuracy and audit readiness with error-checking functions and protected sheets

Professional Dashboards for Automated HR Works

Automate Attendance Tracking and Reporting

Create a live attendance dashboard that records in-time, out-time, total hours, and auto-flags absentees
Get real-time monthly attendance reports per employee without manual counting
Auto-calculate late marks, LOP days, and generate department-wise summaries instantly

Auto-Calculate Salary with Dynamic Payroll Dashboards

Design payroll sheets that auto-calculate:
- Basic Salary, HRA, Conveyance, Overtime, and LOP deductions
- PF, ESI, TDS, and other statutory deductions
Generate net salary and payslip-ready summaries without manual intervention
Use formulas and lookups to reflect changes automatically based on attendance and employee category

Centralize Employee Master Data in One Click

Maintain a single dynamic dashboard containing all employee details such as:
- Personal information, joining date, bank details, department, VISA/Passport/PF/ESI, ID numbers etc
Use searchable dropdowns to view any employee’s complete profile instantly
Filter and generate department-wise, designation-wise employee lists on demand

Track Leave Requests & Balances Automatically

Automate leave calculations with:
- Leave application tracking, leave balance before/after, and approval status
Use colour-coded dashboards to highlight pending approvals, overused leave, or absence trends
Share live access with managers for self-approval workflows

Monitor Recruitment Progress in Real-Time

Build a dashboard showing:
- Open positions, applications received, shortlisted candidates, and status updates
Assign stages (Screening, Interview, Offered, Rejected) with automatic progress bars
Use filters to view role-wise or department-wise recruitment status

Evaluate Employee Performance & Appraisal Trends

Capture performance scores and appraisal inputs from managers
Visualize performance history, score comparison across teams, and promotion eligibility
Track evaluation status and pending reviews department-wise

Generate Monthly HR Reports Without Repetition

Prepare one dashboard that auto-updates:
- Employee count, attrition rate, attendance summaries, leave stats, and payroll overview
Share a view-only link with management for real-time decision-making
Eliminate repetitive Excel reporting by updating data in one place

Enhance Collaboration and Control

Set access permissions for HR executives, managers, and leadership
Enable form submissions (leave requests, exit interviews) that feed directly into dashboards
Keep audit-ready records with version history and role-based protections

Data Analytics Using Power BI for HR Visualisation

Dynamic HR Dashboards and Visual Reports

Build live dashboards to track key HR metrics such as:
- Employee strength, attrition rate, absenteeism, and department-wise headcount
Use interactive charts and slicers to filter data by location, designation, department, or employment type
Present clean, professional HR visuals to management for better decision-making

Automate HR Data Analysis and Reporting

Import data from Excel and Google Sheets for automated updates
Combine multiple datasets like payroll, attendance, and leave into a single Power BI workspace
Schedule auto-refresh reports so you no longer need to generate monthly HR summaries manually

Track Recruitment and Hiring Performance

Analyze recruitment funnel including:
- Applications received, shortlisted, interviewed, offered, and joined
Monitor time-to-hire, offer-to-join ratio, and department-wise hiring trends
Compare recruiter/team performance across months or campaigns

Visualize Payroll & Compensation Data

Create dashboards to :
Analyze payroll impact by department, location, or job grade
Identify inconsistencies or anomalies in payroll data with visual insights

Analyze Leave Trends and Absenteeism

Visualize leave usage, frequent absenteeism, peak absence periods, and leave type distribution
Correlate leave patterns with department productivity or project timelines
Use trendlines and forecasting tools to plan better leave policies

Measure Training Effectiveness and Participation

Monitor training sessions, attendance, and feedback ratings per department
Track cost per training, improvement scores, and learning progress
Identify employees needing upskilling or poor engagement

Share Real-Time HR Reports with Stakeholders

Publish dashboards with role-based access for HR, management, or finance teams
Share interactive reports via mobile, web, or scheduled PDF exports
Allow department heads to drill down into their own team’s HR metrics

HR Practical Training Modules

Recruitment & Talent Acquisition

Create and manage recruitment pipelines for open positions
Use structured formats to track candidates by department, role, and status
Coordinate internal and external hiring drives efficiently

Resume Screening & ATS Techniques

Shortlist candidates using defined criteria and keyword-based filters
Use ATS-compatible formats to screen resumes faster
Implement automated resume tracking and feedback systems

Employee Master Data Management

Maintain a centralized database with all employee personal, professional, and statutory details
Update records in real-time and retrieve employee profiles instantly
Ensure data compliance for audits and HR reviews

Employee Onboarding Process

Design onboarding checklists and welcome kits
Track document submissions, training completion, and system access
Ensure smooth integration of new employees into the team

Attendance & Time Tracking

Monitor in-time, out-time, late arrivals, and overtime accurately
Generate monthly attendance summaries for payroll

Leave Management System

Record, approve, and track leave requests using structured formats
Auto-calculate leave balances and maintain department-wise leave reports
Identify leave trends for policy planning

Payroll Processing & Salary Structure

Prepare salary structures with fixed and variable components
Auto-calculate salary based on attendance, LOP, overtime, and bonuses
Generate salary sheets and payslips for monthly disbursement

Statutory Compliance (PF, ESI, TDS)

Maintain compliance trackers and monthly deduction summaries
Generate e-filing-ready reports for PF, ESI, and TDS remittance
Keep audit-ready documentation and statutory registers

Performance Evaluation

Design performance appraisal forms and scoring methods
Track appraisal cycles, feedback, and evaluation results
Identify high-performers and training needs based on scores

Exit Formalities & Full & Final Settlement

Handle resignation processing, no-dues clearance, and exit interviews
Calculate final settlements including leave encashment and recovery
Issue experience letters and relieving documents promptly

HR Documentation & Letters

Prepare HR letters such as appointment, confirmation, warning, promotion, and termination
Maintain document templates for fast and consistent communication
Manage document logs for reference and record-keeping

HR Analytics & MIS Reporting

Analyze HR data using Excel or Google Sheets
Generate monthly MIS reports for headcount, attrition, absenteeism, and payroll cost
Use data insights for forecasting and strategic HR decisions

HR Software

Get hands-on experience with popular HRMS platforms (e.g. Zoho People)
Manage attendance, leave, payroll, and employee data digitally
Automate manual HR processes and improve efficiency

Interview Scheduling & Candidate Communication

Schedule interviews using calendars, reminders, and automated workflows
Maintain communication templates for different hiring stages
Coordinate feedback collection and status updates

Employee Grievance & Disciplinary Action

Record, track, and resolve employee grievances with proper documentation
Draft show-cause notices and warning letters professionally
Maintain a grievance resolution log for internal reference

Training & Development Planning

Plan and schedule training sessions for onboarding and upskilling
Track participation, feedback, and learning progress
Identify training needs from performance and feedback data

Labour Laws & HR Policy Creation (India & UAE)

Understand Core Labour Laws in India

- The Shops and Establishment Act
- The Factories Act, 1948
- The Payment of Gratuity Act, 1972
- The Payment of Bonus Act, 1965
- The Maternity Benefit Act, 1961
- The Employees’ Provident Fund & Miscellaneous Provisions Act, 1952
- The Employees’ State Insurance Act, 1948

Understand Labour Laws in the UAE

Gain working knowledge of the UAE Labour Law (Federal Decree-Law No. 33 of 2021)
Comprehend rules related to:
- Employment contracts (limited vs. unlimited)
- Probation periods
- Working hours and overtime
- Annual leave and public holidays
- Gratuity calculation and end-of-service benefits
- Disciplinary actions and termination rules

Create HR Policies Aligned with Labour Laws

Draft HR policies for:
- Recruitment and onboarding
- Working hours, attendance, and leave
- Performance appraisal
- Disciplinary procedures
- Employee benefits and welfare

Prepare Official HR Handbooks and SOPs

Structure employee handbooks based on company type and location
Include mandatory policies such as:
- Code of conduct
- Sexual harassment and grievance redressal
- Termination and exit processes
Use region-specific clauses (India or UAE) to suit employment laws

Handle Legal Documentation and Compliance Checklists

Prepare legally compliant formats for:
- Offer letters
- Employment contracts
- Termination letters
- Warning and notice letters
Create compliance trackers for audits and inspections

Conduct Internal HR Audits

Verify organizational HR practices against legal checklists
Identify risks in documentation, process gaps, or non-compliance
Generate audit reports and action plans

Soft Skills and Employability

Orientation, Self-Assessment, and Personal Values
Program Overview | Understanding Personal Values | Self-Reflection Techniques | Behavioral Interview Responses
Soft Skills Development
Core Soft Skills | Applications of Soft Skills | Tools for Development | Interview and Online Professional Practices
CV Preparation
CV Formats | Structuring and Refinement | ATS Optimization | Drafting and Reviewing
STAR Self-Introduction
STAR Method Overview | Crafting STAR-Based Introductions | Practice and Feedback
Attitude Development
Impact of Attitude on Behavior and Performance | Techniques for Positive Thinking and Self-Talk | Building Self-Esteem | Adaptability and Change Management
Goal Setting
Importance of Goals | SMART Framework | Tools and Strategies for Achievement | Overcoming Challenges
Understanding Time Management
Prioritization Techniques | Time Management Matrix | Four D’s Framework | Tackling Time Stealers
Emotional Intelligence
Importance for Career Readiness | Goleman’s Framework | Stress and Crisis Management | Change Management in Careers
Leadership
Core Leadership Qualities | Communication and Collaboration | Problem-Solving Techniques | Brainstorming and Cause-and-Effect Analysis
Social Consciousness
Dimensions of Social Consciousness | Strategies to Improve Social Consciousness | Civic Responsibility | Sustainable Practices
Preparing for Employment
Transition Strategies | Networking | Interview Skill Development | Crafting Cover Letters
Employability Skills
Key Skills for Employability | Strategies to Improve Employability Quotient | Self-Assessment Techniques | Continuous Improvement
Communication at the Workplace
Types and Direction of Communication | Non-Verbal Communication Strategies | Effective Verbal and Written Communication | Listening and Feedback
Presentation Skills
Overcoming Fear of Public Speaking | Structuring Presentations | Delivery Techniques
Correspondence at Work
Types of Workplace Correspondence | Attributes of Effective Correspondence | Professional Email Writing | The Seven Cs of Effective Communication
Teamwork
Understanding Team Dynamics | Building Collaborative Skills | Healthy Communication in Teams | Conflict Management
Workplace Etiquette
Cross-Cultural Communication | Grooming Standards | Professional Conduct | Culture and Gender Sensitivity
Problem-Solving and Decision-Making
Frameworks and Tools | Real-World Applications
LinkedIn Profile Development
Core Elements of Profiles | Optimizing Profiles | Networking Strategies | Creating Profiles

Project

The project will be selected by the student based on their area of interest or relevant industry domain. It should reflect the practical application of the HR concepts, tools, and techniques learned during the course.

Pre-Placement Training

Build an Impressive Resume and LinkedIn Profile

Create a professional, job-focused resume tailored for HR and administrative roles
Highlight practical skills, project experience, certifications, and achievements
Develop a strong LinkedIn profile to enhance online visibility and attract recruiters

Prepare for Interviews with Confidence

Practice answering HR-specific and behavioural interview questions
Understand how to structure answers using the STAR method
Participate in mock interviews with personalised feedback

Develop Strong Communication and Presentation Skills

Speak clearly and professionally in interviews and meetings
Present your ideas with confidence during group discussions and HR briefings
Handle questions with clarity and maintain positive body language

Understand Workplace Expectations and Etiquette

Learn about corporate culture, professional behaviour, and dress code
Understand what employers expect during probation and performance evaluations
Maintain email and meeting etiquette in formal environments

Enhance Time Management and Professionalism

Plan and prioritize tasks during onboarding or internship
Set career goals and stay accountable for daily performance
Demonstrate dependability, initiative, and discipline at work

Why should you choose HR Management Courses in Kollam?

The HR Management courses in Kollam offered by Skillspark help learners build a strong foundation in core HR processes. The course covers recruitment workflows, payroll handling, labour laws, HR documentation, and employee management practices followed in Indian organizations.

This program is ideal for individuals looking to start or transition into HR roles, especially those with backgrounds in office administration, accounting support, or corporate operations.

Diploma in HR Management Course Benefits

Human Resource Management has evolved into a strategic business function that directly impacts productivity, compliance, and employee engagement. Modern organizations expect HR professionals to manage recruitment, payroll, statutory compliance, performance systems, and employee relations efficiently.

HR Management courses in Kollam are designed to provide learners with practical HR knowledge aligned with real corporate environments. The course focuses on operational HR skills rather than theory alone, helping learners become job-ready for HR roles across industries.

The training also connects naturally with related professional domains such as accounting and office administration, making it easier for learners to grow into cross-functional roles.

Course Highlights

Why Choose Diploma in HR Management?

The HR Management courses in Kollam are designed to deliver practical, career-focused training.

Highlights of the Course:

Industry-aligned HR curriculum
Practical training on recruitment and payroll
Strong focus on labour laws and statutory compliance
Real-world HR documentation and case studies
Trainers with corporate HR experience
Flexible batch options (weekday and weekend)
Certification upon successful completion
Career guidance and interview preparation support

The course also prepares learners to collaborate effectively with finance and accounting teams and ERP-based HR systems in organizations.

Who Should Enroll?

The HR Management courses in Kollam are suitable for:

Fresh graduates looking to start a career in HR
Working professionals planning to move into HR roles
HR executives seeking to strengthen operational skills
Administrative staff aiming to transition into HR functions
Business owners managing HR and compliance internally
Career switchers entering the human resources domain

Learners with prior exposure to office administration courses or basic accounting training often adapt quickly to HR operational roles.

Career Opportunities

What’s Next?

Completing HR Management courses in Kollam opens up multiple career paths across industries.

Common Job Roles Include:

HR Executive
Recruitment Executive
Payroll Executive
HR Operations Executive
HR Coordinator
HR Assistant
Administrative HR Executive

With experience and additional exposure to HR analytics or ERP-based HR systems, professionals can progress into senior HR and managerial roles.